8 Ways to Use Asana for Personal Productivity

Published Date : Jul 19, 2023
Category : Tips & Tricks | Top 10
Ways to Use Asana for Personal Productivity

Every company strives to increase its productivity, and this can only be achieved by increasing the productivity of each employee. It is possible through the use of the Asana project manager, which allows you to customize workflows and automate tasks, reducing errors associated with the human factor. Due to the possibility of remote work on the project, the team of employees can be geographically located in any country. However, for you to work precisely, you need to get Asana licenses.

Let’s look at a few ways to increase individual productivity using Asana

1. Manage time with strategies

If an employee is predisposed to often putting things off until the next day, then this can be avoided by applying a time management strategy.

It is necessary to plan the execution of tasks during the day. To do this, you can use a unique task calendar, which indicates the allotted time to complete a particular task. By following a clear plan and completing priority tasks, there will be no need to transfer them to the next day, especially since there will be simple tasks by the end of the day.

2. Don’t pretend to work

Many organizational issues interfere with productive work. Therefore, there is a joint information base for employees with the distribution of administrative responsibilities for each. It can be done by using the Asana Productivity Tool, which makes it easier and more focused to solve problems, eliminating confusion about which employees should perform specific duties related to organizational issues.

Using this tool to manage workflows, it becomes possible to perform tasks centrally. For example, in order not to contact an employee asking when he will finish doing this work, you can see the progress of its implementation on a typical work platform.

When everyone understands the overall working picture, it is possible to draw conclusions and prioritize independently. In this case, organizational issues are reduced to a minimum, and it is possible to concentrate on essential tasks.

Also Read: Must-Have Software For Windows 10, 11

3. Determine Your Time of Peak Productivity

Everyone is productive at certain times of the day. Some are most productive in the morning, while others are more productive in the afternoon. Therefore, scheduling meetings in a row during the least fertile period for you is recommended. It will allow you to use an adequate period to complete complex tasks.

You can maximize your workday using the Focused Time feature in the Asana Events Calendar. It will allow you to continuously deal with complex tasks without being distracted by regular daily meetings. Or create a schedule so that at least one day is free from meetings. Productivity will increase significantly using calendar management.

4. Set work priorities

One of the main problems for an employee may be many unresolved tasks, but it becomes difficult in what order they need to be completed. The main thing is to understand which problems are the most important and which are secondary. It is recommended to use the “Work Management” category. By sharing, you will understand what is most important in the work.

5. Minimize Notifications

Many people must be distracted by the messages they receive from email and various instant messengers. To do this, Asana has a Do Not Disturb mode. It will help you better concentrate on solving tasks without being distracted by systematic notifications.

By the way, the Do Not Disturb mode has a significant advantage – it makes it clear to other employees that you are not receiving messages at the moment, and they will understand when you can provide them with an answer when you turn off this option.

6. Combine work tools

Every employee spends a lot of time switching from one work tool to another: chats, email, spreadsheets, and more. To avoid this, you can manage your work directly on the Asana platform, which is a single information system and provides the ability to integrate all working tools. Therefore, there is no need to spend time switching between them because you will use a single source of information.

7. Use Automation

Everyone uses a lot of time for distribution and sorting at work. To avoid wasting time on this, use a tool in Asana that will automate specific tasks: sorting messages, categorizing tasks, etc. It will significantly reduce routine manual work that takes up time that could be used for solving more critical and complex problems.

8. Don’t be afraid to say no

Each employee has faced a considerable amount of work. At this time, you have to be distracted by various requests from other employees or listen to proposals for creating new projects at a time when you have no time. Therefore, feel free to refuse when it is essential.

For this kind of failure, Asana Project Manager provides tools for “Change Management,” including setting a “Waiting Function” for other employees.

Also Read: Best Productivity Apps for Mac You Should Use


Using the Asana Project Manager will significantly increase your work productivity, thanks to Asana’s various tools and features. Using Asana allows you to save time and focus on more important tasks during your most productive period.

Remy Thomas
Remy is a technical writer at TechPout. Being an IT enthusiast, he inclines to write about contemporary technology and growing security for machines. One steadfast follower of Baseball, Remy is an active social worker and a gastronome.

Leave a Response

Related Posts