Windows Fax and Scan is a combined software which allows you to send or receive faxes without fax machines. It is available in all windows versions except windows 11. It is available on windows 11 but not installed or enabled by default. It includes all the documents involving word documents, pdfs, spreadsheets, images, and more. The windows Fax and scan tool has been changed into scan app in Windows 11. In this blog, we will show you how Windows Fax and scan download and how Windows Fax and Scan install in Windows 11.

Windows Fax and Scan Download

It is not something to download. As said above, this feature comes with Windows 11. You have to enable or install window fax and scan.

Steps to set-up Window Fax and Scan

Installation

As the Window scan and fax exist in your windows 11, to install it, follow the given steps:

• Go to the Settings.
• Click on System (if present) or,
• Open Apps.
• Choose Optional features.

• Click View Features.
• Look for Window Scan and Fax and select it.

• Tap to Install.

Arrange fax settings

• Search Window Scan and Fax from the Start menu.
• Tap on Tools and choose the Fax setting.
• Follow setup wizard to configure Online Fax Service or fax modem.
• For this, you have to select Add a Fax modem.
• Follow prompt to connect via phone line.

Set-up fax account (for online service)

• If you are using an online service, then go to the service provider’s website and create an account there.
• Follow the instructions step-by-step and link your account to Window fax and scan.

Arrange scanner settings (optional)

• If you want to use scanner with Window fax and scan, then connect printer to your computer.
• Go to Window fax and scan in windows 11, then click on New scan from the menu.
• Follow the flashing prompt to set up the scanner.

Test the setup

• Choose the New fax from Window fax and scan.
• Enter your fax number or use your mobile number if the phone line is connected.
• Send a fax to confirm that everything is working smoothly.

Also know: Best Free Document Scanner Software for Windows

Sending a Fax with Window Fax and Scan

After everything is set-up. Now we will see how you can send a fax with the help of Window Fax and Scan in windows 11. Here is the step-by-step guide:

Open Window fax and scan

• Click on the Start menu.
• Search for Window Fax and Scan in windows 11.
• Open the application.

Prepare your documents

• Prepare the document in a compatible format.
• If you want to scan the document, click New scan from the toolbar.
• Follow the prompt for scanning the document.
• After scanning, save the document.

Creating the New fax

• From Window Fax and Scan, choose the New Fax option in the toolbar.
• If you are doing it for the first time, Fax Setup Wizard may appear.
• Follow the flashing instructions to complete the setup.

Entering the details

• In New Fax window, fill up the required information

Attaching the document

• After filling out the information, click on the attach button which looks like a paperclip icon.
• After clicking, choose the document you want to fax.

Sending the Fax

• Review the filled-up information to confirm.
• Click on the Send

Confirming the Fax

• After sending the file, you can monitor the status of your document in the folder of Outbox and Sent Items in Window Fax and Scan.

Receiving a Fax with Window Fax and Scan

Now, learn how you can receive a fax with Window Fax and Scan in windows 11 if somebody sends you a message. Given is the step-by-step guide:

Open Window Fax and scan

• Click on the start menu.
• Search for Windows Fax and Scan.
• Choose to run.

Prepare to receive fax

• After running application Windows fax and scan in windows 11, click on tools menu.
• Select fax setting
• Open the General tab and check if your fax modem is configured or not.
• If not, configure it.
• If you are using an online service for fax, confirm your account
• Choose receive tab and click option Automatically answer incoming calls.
• To enable automatic answering, specify the number of rings before picking up the fax.

Watch over incoming fax

• In the application of Window Fax and Scan in windows 11, click on the Inbox present on your left-hand side in the screen.
• The incoming fax will be stored in the Inbox.
• If automatic answering is enabled, incoming fax will be received and stored in the inbox automatically.
• For manual responding, you have to choose the option Receive a Fax Now button whenever you receive a fax call.

View received fax

• To view the received fax, go to the Inbox folder.
• Double-click on the fax you want to open.
• Additionally, you have an option of saving, printing, or forwarding the fax as required.

Also know:  Best Image Converter Software For Windows

Frequently Asked Questions

Q1. Can I fax multiple documents at once using Windows Fax and scan?

Yes, you can scan multiple documents at once using Windows Fax and Scan. To do this, you have to add multiple files to the attachment area.

Q2. How can I create a PDF with Window Fax and Scan?

Yes. You can make a pdf of the fax while saving it. Load the document you want to save and then use Microsoft Print to PDF to save the document as PDF.

Q3. How can I create a cover page of the fax in Windows Fax and Scan?

Sadly, there is no such direct feature to create a cover page for the faxes. To make a cover page, you have to use other tools like Google Docs, etc.

The built-in application, Windows Fax and Scan, in Windows offers a free and easy way to fax and scan the documents in different formats directly from your computer. This useful feature is widely used in schools, offices, and other companies with the assurance of providing privacy and keeping the documents safe. Other document scanners softwares are also available to give a try.