Playing with data is easy if you are adequately skilled in excel. In this blog, we will educate you on how to create a drop-down list in excel. Drop-down lists help users pick one value from a list of items on a spreadsheet easily. Largely used in the design of graphical user interfaces, drop-down lists play an important role in web designing too.
In excel, drop-down lists can be easily created with the help of the Data Validation function. Let us see in detail how this function can be put to use for creating a drop-down list in excel manually.
To add an input message, you can go to the Input Message tab and enter a ‘Title’ along with an input message that you wish it to display.
Remember to check the box which says “Show input message when the cell is selected.”
Additionally, you can also choose an error message to display when a user tries to input anything in the cell other than the drop-down options.
Adding an Error Message
To do this, go to the Error Alert tab, and input a Title and Error Message description accordingly.
Also, ensure that the box is checked which says “Show error alert after invalid data is entered.”
You can also select an error style.
In the example, we have entered the drop-down list options in column E (E2: E6).
Then Column B should have the drop-down in excel. So, we applied the Data Validation function as described in the above steps, including a display message.
We also incorporated an error message which threw an error when we tried entering a different word other than the items on the list.
Summing It Up
With excel drop-down list, it can be ensured that data entry is more accurate and quicker than manual entry. This can be especially useful when a spreadsheet is handled by multiple members to avoid manual errors.
Snigdha is a technical content writer with expertise in the field of science & technology. Though she has a very diverse academic and professional profile yet she finds writing to be a creative form that she was unable to explore so far. When not writing, she can be found indulging in other forms of creativity like painting or travelling.
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